Broad Institute

• Provide high-level, proactive administrative support to Professor Traverso, laboratory personnel, and collaborators, serving as a central point of contact for complex inquiries.
• Prepare, organize, proofread, and format correspondence, briefings, reports, announcements, meeting materials, and presentations from drafts, notes, or established content.
• Serve as a key administrative resource by anticipating needs, tracking deadlines, drafting responses, resolving administrative issues, and ensuring priorities are completed accurately and on time.
• Serve as a key administrative resource by anticipating needs, tracking deadlines, drafting responses, resolving administrative issues, and ensuring priorities are completed accurately and on time.
• Coordinate special projects, collect information across internal and external participants, and maintain laboratory web content, announcements, and collaborator distribution lists.

• Manage complex calendars and schedule meetings involving Professor Traverso, laboratory members, Broad colleagues, cross-institutional collaborators, sponsors, and external partners.
• Accommodate multiple time zones, urgent requests, and travel constraints while protecting focus time for high-priority research and institutional responsibilities.
• Arrange domestic and international travel for Professor Traverso, laboratory members, and guests; prepare detailed itineraries, lodging, transportation, and meeting locations.
• Attend selected meetings as requested, draft and distribute action items, and maintain follow-up trackers to ensure timely execution.

• Serve as the key administrative liaison with Broad Human Resources and partner offices on laboratory personnel, appointment, performance review, and compensation matters.
• Coordinate logistics for annual performance and development reviews, including timeline tracking, scheduling meetings, gathering materials, and routing required documentation.
• Maintain precise records of appointment terms, renewal deadlines, personnel rosters, emergency contact information, and onboarding/offboarding checklists.
• Prepare, submit, and track appointment, reappointment, onboarding, and offboarding materials in coordination with laboratory leadership and central offices.
• Coordinate immigration and visa administrative processes for international scholars, monitoring timelines and initiating renewals proactively.

• Order supplies, equipment, office materials, and services within established budgets and Broad policies using institutional procurement systems.
• Process purchase orders, requisitions, invoices, payment requests, procurement-card transactions, journal adjustments, and travel/expense reimbursements.
• Identify vendors, obtain quotes, validate deliveries, reconcile invoices with packing records, and resolve missing or delayed items promptly.
• Partner with finance, procurement, and research administration teams to reconcile accounts, address discrepancies, maintain audit-ready documentation, and track budgets and expenditure projections.

• Support proposal preparation, routing, and submission, as well as progress reports, sponsor updates, letters of support, biosketches, and current-and-pending support documents.
• Maintain deadline trackers and version control while collecting required documents and approvals across internal, partner, and sponsor contacts.
• Plan and execute sponsor visits, program reviews, seminars, retreats, recruitment visits, and laboratory events, coordinating space, AV, catering, travel, and logistics.
• Act as an administrative liaison for cross-institutional collaborations spanning Broad, MIT, Mass General Brigham, Harvard, and industry partners.

Office Operations, Space Coordination, and Process Improvement

• Maintain an organized, welcoming administrative presence; greet visitors, manage incoming mail/deliveries, and handle general laboratory operations inquiries.
• Coordinate desk/workspace assignments, room access credentials, equipment, facilities requests, and office supplies in partnership with Broad teams.
• Establish and maintain efficient records management systems, documentation templates, and shared file structures.
• Continuously improve local administrative workflows and guide students, interns, or temporary staff on laboratory procedures and institutional systems.
• Provide flexible backup support during team absences, peak periods, or deadline-driven cycles.

• Confidentiality & Discretion: Maintain high standards of confidentiality, tact, and sound judgment when handling sensitive personnel, financial, research, sponsor, and clinical information.
• Professional Growth & Excellence: Proactively maintain proficiency with institutional systems, policies, and procedures, seeking continuous learning opportunities to enhance laboratory operations.

Education and Experience

• High school diploma or equivalent required; bachelor's degree or more advanced education preferred.
• At least four years of progressively responsible administrative, office, academic, research, healthcare, biotechnology, or related experience required.
• Experience in a research institute, university, hospital, biotechnology company, or similarly complex organization strongly preferred; prior Broad Institute experience is desirable.

• Ability to work 100% in person at the Broad Institute and provide a consistent on-site administrative presence each workday.
• Demonstrated ability to manage multiple complex and competing priorities in a fast-paced environment, exercise sound judgment, and bring projects to closure.
• Excellent organizational, customer-service, interpersonal, written-communication, editing, and document-preparation skills.
• Ability to work effectively and professionally with faculty, trainees, staff, clinicians, researchers, sponsors, executives, visitors, vendors, and external collaborators.
• High degree of discretion, tact, diplomacy, and judgment in handling confidential or sensitive matters.
• Strong attention to detail, accuracy, deadlines, documentation, and follow-through.
• Experience managing complex calendars and arranging domestic and international travel.
• Experience processing invoices, purchases, expense reports, reimbursements, and supporting account reconciliation and budget tracking.
• Experience supporting personnel processes, appointment and renewal tracking, onboarding and offboarding, and confidential records.
• Ability to track time-sensitive deadlines related to appointments, immigration, reviews, reimbursements, reports, proposals, and sponsor activities.
• Advanced proficiency with Microsoft Word, Excel, Outlook, and PowerPoint, along with experience using collaborative file-sharing, videoconferencing, and web-based administrative platforms.
• Ability to learn and use new software, Broad systems, and institutional procedures quickly and accurately.
• Willingness to work occasional extended hours, evenings, or weekends during major events, sponsor reviews, proposal deadlines, travel disruptions, or other peak periods.

• Experience supporting a principal investigator, physician-scientist, senior academic leader, research group, or complex laboratory.
• Familiarity with Broad Institute policies and systems related to human resources, finance, purchasing, expense reporting, research administration, facilities, access, and information technology.
• Experience supporting sponsored research, grant submissions, progress reports, sponsor meetings, advisory meetings, or multi-institutional programs.
• Experience coordinating staff, postdoctoral, student, intern, visiting-scientist, or affiliate appointments and tracking immigration-related deadlines.
• Experience coordinating high-profile visitors, seminars, workshops, retreats, sponsor reviews, recruitment activities, or scientific meetings.
• Experience maintaining websites through WordPress or another content-management system.
• Comfort working in an interdisciplinary environment spanning engineering, medicine, biology, chemistry, drug delivery, materials science, robotics, diagnostics, data science, and translational research.
• Demonstrated ability to improve administrative processes and train or guide others on systems and procedures.

The Broad Institute will not offer visa sponsorship for this job opportunity.